Difference between revisions of "Daily Management Report"

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= Understanding How Numbers Flow in the DMR =
 
 
<u>'''First Column'''</u>
 
 
1. The first column for Sales, Service, and Install (for install it will also add the revenue) will have a number show up for the individual when a job is dispatched. The Job info must be setup correctly.&nbsp;[http://www.thermogrid.org/dmr2.html SEE HERE]
 
 
'''Example:'''&nbsp;If we have a job Scheduled for May and we dispatch it to a team member they will get an additional number in the first column of the DMR. If we want the number to be in April we would reschedule the job for April.
 
 
<u>'''Second Column & Revenue'''</u>
 
 
2. For sales and service the second column comes from an order being submitted and it will tie it to the month the job is scheduled for.
 
 
'''Example:'''&nbsp;If We have a job scheduled in May and a tech adds an order to the job and submits it,&nbsp;there will be an additional number added to second column&nbsp;in May.
 
 
<u>'''If we need to move the revenue from one month to another'''</u>
 
 
1. Go to the "order" and change the status to open, this will pull the revenue and the number in the second column out of the DMR for the month in question.&nbsp;
 
 
2. Reschedule the job for the month you want the revenue to show up in and have the technician or sales rep resubmit the job.&nbsp;
 
 
3. To move revenue of an install all you have to do is move the install job to the month you want you do not need to do anything with the orders.&nbsp;
 
 
<u>'''If we have a tech oncall and we need to add the order to acall and job not created yet.'''</u>
 
 
1. Go to the "order" and change the status to open
 
 
2. Create the call and the job for the client, then dispatch to the tech that performed the work at the time and day they did it. (Make sure the Catagory, Department, Job Type(s) are all correct)
 
 
3. Copy the job number
 
 
4. Go to the order the tech created previously on the client information screen and paste in the job you want the order to tie to.&nbsp;
 
 
5. Go to the submit page of the order and check the appropriate boxes and submit the order.
 
 
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'''<span style="font-size:large;">Matching appointments to the DMR</span>'''
 
 
When booking a job the category represents the category in the DMR report.
 
 
[http://www.thermogrid.org/dmr2.html http://www.thermogrid.org/dmr2.html]
 
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= Screenshots =
 
= Screenshots =
  

Revision as of 07:33, 17 May 2021

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Change Names of category (Calls, job page)

This drop dow area is strictly for the DMR and for the Call Center Department. To change these you would go to Reports, Daily Management, Settings, Choose a Category, then go to types. The ones that will change this area are in the Call Center Department.

 

This drop down area is strictly for the DMR and for the Service, Install or Sales Department. To change these you would go to Reports, Daily Management, Settings, Choose a Category, then go to types. The ones that will change this area are in the Service, Install or Sales Department.

 

 

The drop down area to the right for the category and department can be changed in the DMR as well. This all can be done by following the steps above.

 

Common Challenges

Data not showng up in the DMR.

1. Check the job is dispatched o the tech or representative.

  • If an order created already and submited, unsubmit the order then assign the job to the tech.

2. Check on the "job info" page, make sure it has all info on the right. Category, Department, and Job type(s)

  • If an order was already submited, unsubmit the order then add the Category, Department, and Job type(s), now you can resubmit.

3. Check that the tech or Representative was the one that created the order.

  • You can have them recreate their own ordr or you can manaly type te data into the DMR.

 

The Job didn't have the Type(s) on it when the tech or representative  submited their order.

  • If an order was already submited, unsubmit the order then add the Category, Department, and Job type(s), now you can resubmit.

 

1. How to track down missing data that should be in the DMR

Click: Reports and then orders. Change created by to the representatives name you are looking for. Here you can find all orders created by a rep. Open, Submitted Etc.

To find jobs go to the jobs page and put representatives name and date rage to find all jobs dispatched.

By looking in these areas you can see what the DMR should display.

 

2. Need To change data from 1 month to another Understanding How Numbers Flow in the DMR 3. Tech oncall need numbers to hit DMR  Understanding How Numbers Flow in the DMR